In brief
EKİPNET is the module in ISG-KATİP for recording and tracking work and procedures relating to periodic inspections. Periodic inspections can only be carried out by an engineer, technical teacher, technician or senior technician registered on EKİPNET in a discipline matching the equipment. The employer is obliged to check the person's discipline and valid registration number; reports made without a contract, by an unauthorised person or without a signature are invalid.
What is EKİPNET?
The annual inspection report for your forklift, compressor tank or electrical installation may be sitting in your file; but if the person who issued it was not authorised to do the work, the inspection is legally treated as never having been carried out. The answer to the question what is EKİPNET is therefore of practical importance to the employer.
Art. 4 of the Regulation on Health and Safety Requirements for the Use of Work Equipment defines EKİPNET as the module in ISG-KATİP (the Ministry's online OHS registration system) used by the General Directorate to record, track and monitor all work and procedures relating to periodic inspections. The same article also defines the person competent to carry out periodic inspections: an engineer, technical teacher, technician or senior technician from the relevant disciplines registered on EKİPNET, as required by the technical characteristics of the equipment and without prejudice to the exceptions in Annex III.
Registration and training requirements are set by the Communiqué on the Registration and Training of Persons Competent to Carry Out Periodic Inspections of Work Equipment. Under the Communiqué, registration is done via EKİPNET; the record includes the person's identity and graduation details, their place of work and the types of equipment they will inspect. Until the training requirement is completed the person is given a temporary registration number; on successfully completing the training they are given a registration number, and this number must appear on periodic inspection reports.
Who can and cannot carry out inspections?
Authority varies by equipment group. Annex III lists separately for each group which professionals can carry out inspections:
| Equipment group | Professions that can inspect (examples from Annex III) |
|---|---|
| Lifting and conveying equipment (excluding scaffolding) | Mechanical, mechatronics, metallurgical and materials, and manufacturing engineers; technical teachers who graduated in machinery or metalwork education; mechanical technicians and senior technicians |
| Electrical, earthing and lightning protection installations | Electrical and electrical-electronic engineers; technical teachers who graduated in electrical education; electrical technicians and senior technicians |
| Industrial racking and doors | Mechanical, mechatronics, metallurgical and materials, manufacturing and civil engineers; technical teachers who graduated in construction, machinery and metalwork education; construction or mechanical technicians and senior technicians |
| Building scaffolds | Civil and mechanical engineers; technical teachers who graduated in construction, building, machinery or metalwork education; construction technicians and senior technicians |
For some equipment, inspections are carried out not by individuals but by equipment inspection bodies. This list currently consists of tower cranes, LPG tanks and installations, escalators and suspended access equipment; from 1 January 2027, powered lifting platforms for people with impaired mobility, steam boilers, cableway installations and mast climbing work platforms are also added. Until the Ministry makes a new regulation, inspection bodies accredited by TURKAK (the Turkish Accreditation Agency) under TS EN ISO/IEC 17020 are accepted within this scope.
Art. 14/A of the regulation also states explicitly who cannot carry out inspections:
- A person who maintains the equipment cannot carry out the periodic inspection of the equipment they maintain.
- Joint health and safety units (OSGBs) and the people working in them cannot provide periodic inspection services.
This last provision means that a practice such as your OSGB's OHS specialist "also signing the report" is not possible. The OSGB's role in this process is to plan inspections with competent persons, review the reports and follow up the correction of defects.
The employer's duty to verify
Art. 5 of the Communiqué gives the employer a clear duty: to check that the persons carrying out the inspection are from the relevant disciplines specified in Annex III and have a valid registration number on EKİPNET. In other words, if an inspection is carried out by an unauthorised person, the defence "we didn't know" does not protect the employer.
The regulation also lists sanctions. Periodic inspections carried out by unauthorised persons are invalid, and these persons are announced on the Ministry's website (Art. 14/A-5). The authority of a competent person who breaches rules such as the separation of maintenance and inspection is suspended for one year, and that of a person who issues a report without an ISG-KATİP contract for one month. The registration of those who registered by making false statements is deleted and the reports they issued are deemed invalid (Communiqué Art. 10). For this reason, the status of a person verified once can also change over time; renew the verification at each inspection cycle.
EKİPNET lookup and verification step by step
Because the ISG-KATİP screen layout can change over time, here we give verification steps that apply in any case rather than menu names:
- Ask for the details in writing at quotation stage. Full name, profession and graduation details, EKİPNET registration number and the types of equipment the person is registered for. If a temporary registration number has been issued, note it separately.
- Match the discipline to the equipment. Using the table above, verify that the person inspecting your forklift is in the lifting equipment discipline and the person inspecting your electrical installation is in the electrical discipline.
- Ask about the maintenance relationship. Obtain written confirmation that the person or firm carrying out the inspection does not maintain the same equipment.
- Set up the ISG-KATİP contract on time. The contract is drawn up in line with the template on ISG-KATİP at least one day before the inspection and approved by both parties (Art. 7/6). When approving as the employer, compare the identity of the person on the contract with the details in the quotation.
- Verify the person on the day of inspection. Check by ID that the person arriving on site is the same as the person on the contract and the quotation. Someone else turning up is a common problem.
- Check the report. Under Annex III, the general information section of the report contains the ISG-KATİP contract number (ID), and the competent person section contains the full name, profession, EKİPNET registration number and signature. Check that these details match the contract.
- Check the announcements. Persons whose authority has been suspended or who have been found to be unauthorised are announced on the Ministry's website; check people you work with long term against these lists from time to time.
We explained how to read the other sections of the report in our article on how to read a periodic inspection report, and the general use of ISG-KATİP in our article on what ISG-KATİP is.
Periodic inspection report validity
The table below summarises the situations in which a report loses its validity:
| Situation | Consequence | Basis |
|---|---|---|
| No contract via ISG-KATİP | Report invalid; the competent person's authority is suspended for one month | Regulation Art. 14/A-8 |
| Inspection carried out by an unauthorised person | Inspection invalid; the person is announced | Regulation Art. 14/A-5 |
| No signature of the competent person on the report | Report invalid | Annex III 1.7.9 |
| Registration made with false statements | The person's reports are invalid | Communiqué Art. 10 |
| Report states "not fit for use" due to a defect | Equipment is not used until the defect is corrected and a second report is obtained | Annex III 1.9 |
| Voluntary inspection of equipment not listed in Annex III | Report format and contract requirement do not apply | Regulation Art. 7/6 |
Reports are kept with a wet signature or a secure electronic signature and shown to the authorities when requested. For mobile equipment used outside the business, the latest periodic inspection report is kept with the equipment (Art. 7/2-c and 7/3).
Common mistakes
The gaps most often found during audits and report reviews are:
- Having the inspection done by the service company that also maintains the equipment.
- Setting up the ISG-KATİP contract on or after the day of the inspection.
- Having the inspection done by a person whose discipline does not match the equipment; for example, having the electrical installation inspected by a mechanical technician.
- The EKİPNET registration number or contract number missing from the report.
- Filing a report stating "not fit for use" and continuing to run the equipment.
- Still working with an individual competent person from the start of 2027 for equipment such as steam boilers that requires an accredited inspection body.
You can find the maximum intervals for all your equipment in our article on periodic inspection intervals for work equipment. To avoid forgetting newly added equipment groups such as industrial doors, also take a look at our article on industrial door safety.
At Bursa Sistemer we do not carry out periodic inspections ourselves; in our periodic inspection service we draw up the equipment inventory, plan inspections with competent persons registered on EKİPNET and, for equipment that requires it, with inspection bodies, check that contract and report details match, and follow up the closure of defects. You can track inspection dates with the OHS calendar tool.
Frequently Asked Questions
Can an engineer without EKİPNET registration carry out periodic inspections?
No. The regulation defines the competent person as a member of the relevant discipline registered on EKİPNET and requires the EKİPNET registration number to appear on the report. Inspections carried out by unauthorised persons are invalid.
Can a report be issued with a temporary registration number?
The Communiqué provides for a temporary registration number to be issued until the training requirement is completed. Confirm in writing, before the inspection, the person's registration status and the conditions under which the temporary number can be used.
Can our OSGB's OHS specialist sign a periodic inspection report?
No. Art. 14/A of the regulation states explicitly that OSGBs and the people working in them cannot provide periodic inspection services. The inspection is carried out by a competent person registered on EKİPNET from outside the OSGB, or by an inspection body.
Is the report valid if we set up the contract after the inspection?
No. The contract must be drawn up and approved via ISG-KATİP at least one day before the inspection; periodic inspection reports issued without a contract are invalid.
Equipment inventory and an inspection calendar under the new Annex III, with inspections carried out through our solution partners, plus report and defect follow-up.
Bursa SİSTEMER OSGB Technical Team — written from the field experience of our OHS specialists and workplace physicians. Legal information is valid as of the publication/update date; contact us for an assessment specific to your business.