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Personal Protective Equipment (PPE) Issue Form

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The employer must provide workers, free of charge, with the CE-marked personal protective equipment identified in the risk assessment and must supervise its use. Recording the handover against signature is one of the documents most often requested during inspections. You can use a separate form for each worker or record replacements on the same form.

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Company logo[Company name]Occupational Health and Safety

Personal Protective Equipment (PPE) Issue Form

Document no.
Issue / rev.
Page: 1 / 1

Worker’s full name

Staff no. / Turkish ID no. (last 4 digits)

Department

Job title

Equipment issued

PPE type	Brand / model	CE / standard	Qty	Date issued	Worker’s signature

Worker’s declaration: I have received the personal protective equipment listed above in good and complete condition, and I have been informed about its use, maintenance and storage. I declare that I will use the equipment throughout my work and will report any damage or loss immediately.

Issued byFull name · Date · Signature

WorkerFull name · Date · Signature

Using the form correctly

Check that the PPE issued is the same type as identified in the risk assessment and that it carries the CE marking.
Record replaced, damaged or lost equipment on the same form with date and signature.
Document training on PPE use as part of basic OHS training.
Keep the forms in the worker’s personnel file or OHS file so they can be shown during an inspection.

Frequently asked questions

Why keep a PPE issue record?

The record documents which employee received which personal protective equipment, when and in what quantity. It is one of the key records showing that PPE was provided, both in inspections and in any accident investigation.

Can the cost of PPE be charged to the employee?

No. Under Law No. 6331, the cost of occupational health and safety measures cannot be passed on to employees; PPE is provided free of charge.

Why does the form record the PPE’s standard?

Recording the brand, model and standard shows that the equipment issued is CE-marked and suitable for the job. Which PPE is required is determined by the risk assessment.

What is the fine for not providing PPE?

For 2026, the base administrative fine for not providing PPE is TRY 8,980 per employee. Other amounts are listed on the OHS administrative fines page.

Personal Protective Equipment (PPE) Issue Form

Using the form correctly

Frequently asked questions

Let’s get a clear picture of your workplace’s OHS status together.